MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES
ANNIE PORTER AINSWORTH MEMORIAL LIBRARY
6064 SOUTH MAIN STREET, PO BOX 69
SANDY CREEK, NEW YORK 13145
Date: August 15, 2017, 6:00 p.m.
Kind of Meeting: Regular Meeting
Board Members Present: Rachel Allen, Ashley Haskins, Brandy Snyder-VanRy, Charles Worden
Others Present: Jessica Godfrey
CALL TO ORDER/ROLL CALL
Vice President Charles Worden called the meeting to order at 6:05 pm. Absent from the meeting was President James Horth (approved).
APPROVAL OF AGENDA
Motion to approve agenda by Ashley Haskins, seconded by Rachel Allen; approved.
APPROVAL OF MINUTES
Motion to approve the minutes from the July 11, 2017 meeting by Rachel Allen, seconded by Brandy Snyder-VanRy; approved.
REPORTS
Director’s Report
o See attached report.
Finance Report
o Balances as of August 15, 2017
General Fund $21,412.71
Director’s Account $85.43
Genealogy Account $20,358.03
CD $6,331.27
o Unscheduled Bills
Tops in the amount of $59.52
Gumdrop Books in the amount of $17.56
Baker and Taylor in the amount of $450.50
Jessica Godfrey in the amount of $28.15 for medical reimbursement
W.B. Mason in the amount of $44.21
o There are some questions regarding administrative fees charged by Onondaga Employee Leasing Services (OELS). Ashley will be contacting them to determine why we are receiving these extra charges.
o Motion to pay unscheduled bills in addition to the regularly scheduled bills by Brandy Snyder-VanRy, seconded by Rachel Allen; approved.
o Motion to transfer $399.54 into Directors Account from the Operating Account by Rachel Allen, seconded by Ashley Haskins; approved.
o Motion to replenish Petty Cash by adding $10.00 by Brandy Snyder-VanRy, seconded by Rachel Allen; approved.
PERIOD FOR PUBLIC EXPRESSION
None at this time.
CORRESPONDENCE AND COMMUNICATION
None at this time.
OLD BUSINESS
Outstanding Actionable Items - The Action Plan was examined and tasks are being completed.
Approval of Employee Handbook- Motion to approve the library Employee Handbook with said changes by Ashley Haskins, seconded by Brandy Snyder-VanRy; approved.
NEW BUSINESS
Conference/Workshop Approval- Motion to approve Jessica’s attendance at DueNorth Training taking place at NCLS on Wednesday, August 16 by Brandy Snyder-VanRy, seconded by Ashley Haskins; approved.
Policy Revision
o Circulation and Interlibrary Loan Policy- Motion to approve the revised Circulation and Interlibrary Loan policy with the discussed revisions by Ashley Haskins, seconded by Brandy Snyder-VanRy; approved.
NEXT MEETING DATE
The next regular meeting for the Board of Trustees is scheduled for Monday, September 18, 2017 at 6:00 pm. This meeting will take place at the library.
ADJOURNMENT
Motion to adjourn at 7:13 pm by Rachel Allen, seconded by Ashley Haskins; approved.
Respectfully submitted,
Rachel F. Allen
Board Secretary
**All motions unanimously carried unless otherwise noted.**
