October 2017

MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES

ANNIE PORTER AINSWORTH MEMORIAL LIBRARY

6064 SOUTH MAIN STREET, PO BOX 69

SANDY CREEK, NEW YORK 13145

Date: October 23, 2017, 6:00 p.m.

Kind of Meeting: Regular Meeting

Board Members Present: Rachel Allen, Ashley Haskins, James Horth, Brandy

Snyder-VanRy, Charles Worden

Others Present: Jessica Godfrey, Celicia Robbins

CALL TO ORDER/ROLL CALL

President James Horth called the meeting to order at 6:04 pm.

APPROVAL OF AGENDA

Motion to approve agenda by Rachel Allen, seconded by Ashley Haskins; approved.

APPROVAL OF MINUTES

Motion to approve the minutes from the September 18, 2017 meeting by Brandy Snyder-VanRy, seconded by Charles Worden; approved.

REPORTS

● Director’s Report ○ See attached report.

○ Motion to transfer $427.34 from the Operating Account into the Director’s Account by Ashley Haskins, seconded by Charles Worden, approved.

● Finance Report

○ Balances as of September 18, 2017

■ General Fund $17,166.97

■ Director’s Account $37.92

■ Genealogy Account $20,347.06

■ CD $6,347.06

○ Unscheduled Bills

■ Jessica Godfrey in the amount of $197.59 for medical reimbursement.

■ Jessica Godfrey in the amount of $28.89 for mileage reimbursement.

■ North Country Library System (NCLS) in the amount of $150.00 for MLiTeam Software Support.

■ Baker and Taylor in the amounts of $282.18 and $28.46 (totaling $310.64) for books and audio books.

■ Tops Grocery in the amount of $27.53.

■ W.B. Mason in the amount of $101.24 and $36.99 (totaling $138.23) for library supplies.

■ Erie Insurance in the amount of $47.00 for premium adjustment after audit.

■ Demco in the amount of $123.95 for library supplies.

■ Motion to pay the unscheduled bills in addition to the regularly scheduled bills by Ashley Haskins, seconded by Rachel Allen; approved.

○ Motion to transfer $427.34 from the General Fund into the Director’s Account by AshleyHaskins, seconded by Charles Worden; approved.

PERIOD FOR PUBLIC EXPRESSION

None at this time.

CORRESPONDENCE AND COMMUNICATION

The letter to the State Attorney General was mailed on Thursday, October 12, 2017.

OLD BUSINESS

● Outstanding Actionable Items- The Action Plan was examined and tasks are being completed.

● Draft 2018 Budget- Motion to approve the proposed 2018 budget and deliver proposed 2018 budget to the Town Board by Ashley Haskins, seconded by Brandy Snyder-VanRy; approved.

NEW BUSINESS

● Conference/Workshop Approval- Jessica Godfrey has requested to attend the following

Workshops/Meetings:

○ Annual Report Workshop, October 24, 2017

○ Drug Awareness in Libraries, November 14, 2017

○ JAB Meeting, November 29, 2017

○ Motion to approved Jessica’s attendance at these workshops/meetings by Rachel Allen, seconded by Charles Worden; approved.

NEXT MEETING DATE

The next regular meeting for the Board of Trustees is scheduled for Monday, November 13, 2017 at 6:00 pm. This meeting will take place at the library.

ADJOURNMENT

Motion to adjourn at 8:10 pm by Charles Worden, seconded by Ashley Haskins; approved.

 

Respectfully submitted,

Rachel F. Allen

Board Secretary

**All motions unanimously carried unless otherwise noted.**