December 2017

MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES

ANNIE PORTER AINSWORTH MEMORIAL LIBRARY

6064 SOUTH MAIN STREET, PO BOX 69

SANDY CREEK, NEW YORK 13145

Date: December 18, 2017, 4:00 p.m.

Kind of Meeting: Regular Meeting (Rescheduled from original date due to weather)

Board Members Present: Rachel Allen, Brandy Snyder-VanRy, Charles Worden

Others Present: Jessica Godfrey

CALL TO ORDER/ROLL CALL

Vice President Charles Worden called the meeting to order at 6:05 pm. Absent from meeting was President James Horth (approved) and Treasurer Ashley Haskins (approved).

APPROVAL OF AGENDA

Motion to approve agenda by Rachel Allen, seconded by Brandy Snyder-VanRy; approved.

APPROVAL OF MINUTES

Motion to approve the minutes from the November 13, 2017 by Rachel Allen, seconded by Brandy Snyder-VanRy; approved.

REPORTS

 Director’s Report

o See attached report.

o Motion to transfer $281.54 from the Operating Account into the Director’s Account by Rachel Allen, seconded by Brandy Snyder-VanRy, approved.

o Motion to add $17.68 into Petty Cash by Rachel Allen, seconded by Brandy Snyder-VanRy; approved.

 Finance Report

o See attached report

o Motion to pay the unscheduled bills in addition to the bill from Orwell Container (in the amount of $80.70) and the regularly scheduled bills by Brandy Snyder-VanRy, seconded by Rachel Allen; approved.

PERIOD FOR PUBLIC EXPRESSION

None at this time.

CORRESPONDENCE AND COMMUNICATION

2017-2018 ballot funds have been formally requested from the Sandy Creek Central School District via email on December 18, 2017 from Rachel to Shelley Fitzpatrick.

Received response from Attorney General’s office regarding the Friends letter. It has been decided that the Attorney General’s office is not going to take any actions in this matter.

Thank you letters for donations received at last month’s meeting have been mailed.

OLD BUSINESS

Outstanding Actionable Items - The Action Plan was examined and tasks are being completed.

NEW BUSINESS

Director Yearly Evaluation- Once all board members have completed the evaluation, Brandy will print and meet with Jessica to sign the completed evaluation.

NEXT MEETING DATE

The next regular meeting for the Board of Trustees is scheduled for Monday, January 22, 2018 at 6:00 pm. This meeting will take place at the library. (Secretary’s Note: The date was changed after the December meeting due to scheduling conflicts. The next regular meeting for the Board of Trustees is scheduled for Friday, January 19, 2018 at 6:00 pm.)

ADJOURNMENT

Motion to adjourn at 4:40 pm by Rachel Allen, seconded by Brandy Snyder-VanRy; approved.

 

Respectfully submitted,

Rachel F. Allen

Board Secretary

**All motions unanimously carried unless otherwise noted.**