September 2019

Meeting of the Annie Porter Ainsworth Memorial Library

September 9, 2019 at 5:00 pm

1. Call to Order/Roll Call                                              Greetings              

    Meeting called to order at 5:02 pm.

2. Approval of Agenda                                                 Official Action           

    Motion to approve by Allard, seconded by Worden, unanimously approved.  

3. Approval of Minutes: July 25, 2019                          Official Action

    Motion to approve by Allard, seconded by Haskins, unanimously approved.   

4. Reports                                                               

    a. Director’s Report                                                  Report                                 

    b. Finance Report                                                    Official Action

    Motion to approve unscheduled bills by Allard, seconded by Worden, unanimously approved. Motion to approve replenishing petty cash by Allard, seconded by Worden, unanimously approved.

5. Period for Public Expression                                   (Time limit reserved 15 min.)

    The Board of Trustees has set aside up to 15 minutes as an opportunity for the public to address the Board regarding agenda and non-agenda items.  This shall be the only opportunity for public comment or questions.    

6. Correspondence & Communications 

    Send letters to Ann Williams, Higgins Family Trust, and Rick Lasell.

7. Old Business

    a. Outstanding Actionable Items                              Discussion                   

    b. Capital Project

    Allard & Horth to try to meet with Mike Lasell to move on to the bid stage.

c. Sexual Harassment Training

    Worden, Haskins and all staff/subs have completed their training. Allard & Horth need to complete by October 8, 2019.

d. Board Replacement

    The Library received two letters of interest from Jennifer Casler and Paula Brillo. Horth did an initial interview over the phone

8. New Business

   a. Library Director’s Computer

    Motion to replace staff computers and receipt printers as set forth in the quote received from NCLS with upgraded RAM using the funds recently received from the Higgins Family Trust by Haskins, seconded      Worden, unanimously approved.

   b. Lease / Liability Insurance

   Discussion regarding the quote received from Grimsley Agency. After discussion Board requested 2 additional quotes, and clarification of Inland Marine rider.

9. Next Meeting Date                                                      Discussion

    Monday, October 7, 2019, 6:00 pm.

10. Executive Session

      No executive session called.

11. Adjournment                                                              Official Action      

      Motion to adjourn by Allard, seconded by Worden, unanimously approved.