October 2019

Meeting of the Annie Porter Ainsworth Memorial Library

October 7, 2019 at 6:00 pm

1. Call to Order/Roll Call                               Greetings        

Meeting called to order at 6:00pm. Allard, Godfrey, Haskins, Horth and Worden in attendance. Guests Celicia Robbins, Paula Moyer and Jennifer Casler.

2. Approval of Agenda                                  Official Action               

Motion to approve by Haskins, seconded by Worden, unanimously approved.

3. Approval of Minutes: September 9, 2019  Official Action     

Motion to approve by Worden, seconded by Haskins, unanimously approved.

4. Reports                                                               

a. Director’s Report                                Report            

Motion to approve the purchase of a new wooden table in the amount of $165.40 by Allard, seconded by Haskins, unanimously approved.

Motion to allow juveniles to check-out books even if their card is blocked by fines made by Allard, seconded by Haskins, unanimously approved.

Motion to approve the use of the Library’s parking lot twice monthly by Oswego County Opportunities’ Prevention Services Mobile Hub by Allard, seconded by Haskins, unanimously approved.                  

b. Finance Report                                  Official Action

Motion to approve the unscheduled bills made by Allard, seconded by Worden, unanimously approved.

5. Period for Public Expression                       (Time limit reserved 15 min.)

The Board of Trustees has set aside up to 15 minutes as an opportunity for the public to address the Board regarding agenda and non-agenda items.  This shall be the only opportunity for public comment or questions.    

6. Correspondence & Communications                                                     

7. Old Business

a. Outstanding Actionable Items              Discussion

b. 501(c)(3) Status

Haskins will meet with Matt Corey to finalize application and restate the financials in the correct format. Ashley will send before the next board meeting

c. Capital Project

Mike Lasell is in the process of finalizing the bidders list and will send out the project for bid with bids due within 10 days. If all goes as planned the work should commence before the winter.

Motion to approve Mike Lasell’s $3,500 invoice for the planning phase of the project by Allard, seconded by Haskins, unanimously approved.

d. Sexual Harassment Training

Due to the town deciding that the Board needed to complete the town’s sexual harassment training, Worden and Haskins need to complete the town’s quiz. Worden and Haskins have confirmed that they will send this to the town this week.

e. Board Replacement

Motion to approve the recommendation of Paula Moyer and Jennifer Casler as new Trustees by Allard, seconded by Worden, unanimously approved.

8. New Business

a. Library Staff Computers

Computers are ordered.

b. Lease / Liability Insurance

Motion to approve the purchase of Ultrapack Plus Business insurance from Erie Insurance and pay the premium in full by Allard, seconded by Haskins, unanimously approved.

c. 2020 Budget

Allard to send out the budget to the Board prepared for the ballot initiative which will be used for this year’s budget request to the town. The Board will meet again next week to review and approve so that it can be presented to the town.

9. Next Meeting Date                                         Discussion

Regular Schedule Meeting – Monday, November 4, 6:00 pm
Special Budget Meeting – Monday, October 14, 6:00 pm

10. Executive Session

No executive session.

11. Adjournment                                                        Official Action         

Motion to adjourn by Worden, seconded by Haskins, unanimously approved. Meeting adjourned at 7:07 pm.