Meeting of the Annie Porter Ainsworth Memorial Library
October 7, 2019 at 6:00 pm
1. Call to Order/Roll Call Greetings
Meeting called to order at 6:00pm. Allard, Godfrey, Haskins, Horth and Worden in attendance. Guests Celicia Robbins, Paula Moyer and Jennifer Casler.
2. Approval of Agenda Official Action
Motion to approve by Haskins, seconded by Worden, unanimously approved.
3. Approval of Minutes: September 9, 2019 Official Action
Motion to approve by Worden, seconded by Haskins, unanimously approved.
a. Director’s Report Report
Motion to approve the purchase of a new wooden table in the amount of $165.40 by Allard, seconded by Haskins, unanimously approved.
Motion to allow juveniles to check-out books even if their card is blocked by fines made by Allard, seconded by Haskins, unanimously approved.
Motion to approve the use of the Library’s parking lot twice monthly by Oswego County Opportunities’ Prevention Services Mobile Hub by Allard, seconded by Haskins, unanimously approved.
b. Finance Report Official Action
Motion to approve the unscheduled bills made by Allard, seconded by Worden, unanimously approved.
5. Period for Public Expression (Time limit reserved 15 min.)
The Board of Trustees has set aside up to 15 minutes as an opportunity for the public to address the Board regarding agenda and non-agenda items. This shall be the only opportunity for public comment or questions.
6. Correspondence & Communications
7. Old Business
a. Outstanding Actionable Items Discussion
b. 501(c)(3) Status
Haskins will meet with Matt Corey to finalize application and restate the financials in the correct format. Ashley will send before the next board meeting
c. Capital Project
Mike Lasell is in the process of finalizing the bidders list and will send out the project for bid with bids due within 10 days. If all goes as planned the work should commence before the winter.
Motion to approve Mike Lasell’s $3,500 invoice for the planning phase of the project by Allard, seconded by Haskins, unanimously approved.
d. Sexual Harassment Training
Due to the town deciding that the Board needed to complete the town’s sexual harassment training, Worden and Haskins need to complete the town’s quiz. Worden and Haskins have confirmed that they will send this to the town this week.
e. Board Replacement
Motion to approve the recommendation of Paula Moyer and Jennifer Casler as new Trustees by Allard, seconded by Worden, unanimously approved.
8. New Business
a. Library Staff Computers
Computers are ordered.
b. Lease / Liability Insurance
Motion to approve the purchase of Ultrapack Plus Business insurance from Erie Insurance and pay the premium in full by Allard, seconded by Haskins, unanimously approved.
c. 2020 Budget
Allard to send out the budget to the Board prepared for the ballot initiative which will be used for this year’s budget request to the town. The Board will meet again next week to review and approve so that it can be presented to the town.
9. Next Meeting Date Discussion
Regular Schedule Meeting – Monday, November 4, 6:00 pm
Special Budget Meeting – Monday, October 14, 6:00 pm
10. Executive Session
No executive session.
11. Adjournment Official Action
Motion to adjourn by Worden, seconded by Haskins, unanimously approved. Meeting adjourned at 7:07 pm.