November 2019

Meeting of the Annie Porter Ainsworth Memorial Library

November 4, 2019 at 6:00 pm

1. Call to Order/Roll Call                                       Greetings
Meeting called to order at 6:04 pm. Trustees Allard, Casler, Godfrey Haskins, Horth, and Worth, Director Godfrey and guest Paula Moyer in attendance.           

2. Approval of Agenda                                           Official Action
Motion by Allard, seconded by Worden, unanimously approved.     

3. Approval of Minutes: October 7 & 14, 2019       Official Action
Motion to approve minutes of October 7 by Haskins, seconded by Worden, unanimously approved.
Motion to approve minutes of October 14 by Allard, seconded by Worden, unanimously approved.

4. Reports                                                               

a. Director’s Report                                        Report

Motion to create a Genealogy Committee chaired by Trustee Worden whose purpose is to create Action Plan for the Genealogy Center by Allard, seconded by Haskins, unanimously   approved.                

b. Finance Report                                          Official Action
Motion to approve unscheduled bills excluding Erie Insurance by Allard, seconded by Worden, unanimously approved.

5. Period for Public Expression                              (Time limit reserved 15 min.)

The Board of Trustees has set aside up to 15 minutes as an opportunity for the public to address the Board regarding agenda and non-agenda items.  This shall be the only opportunity for public comment or questions.    

6. Correspondence & Communications                                                     

7. Old Business

a. Outstanding Actionable Items                     Discussion      

Link to Action Plan

b. Capital Project
Bids are still coming in. It is likely we’ll award the bid at the December meeting, but the work won’t commence until the Spring. This will provide NYS time to approve all the paperwork which then means they can pay the contractor(s) directly instead of the Library having to take out a bridge loan.

8. New Business

a. Unpaid Time Off
Horth will work with Godfrey to present an update to the Handbook in conjunction with the approval of the contracts.

b. Contracts
Horth has reviewed the contracts and will work with Godfrey to make language changes before bringing to the Board for approval.

c. Security System
Godfrey will work with Worden and Allard to get a quote for services from AllTech.

9. Next Meeting Date                                               Discussion
The next Board meeting will be on Monday, December 2, at 6:00 pm.

10. Executive Session
Motion to move into Executive Session by Horth, seconded by Haskins, unanimously approved.

11. Adjournment                                                        Official Action
Motion to adjourn by Haskins, seconded by Casler, unanimously approved.