January 2020

Meeting of the Annie Porter Ainsworth Memorial Library

January 20, 2020 at 6:00 pm

1. Call to Order/Roll Call                                   Greetings        

2. Approval of Agenda                                      Official Action

Motion by Worden, seconded by Allard, unanimously approved                     

3. Approval of Minutes: December 2, 2019      Official Action

Motion by Casler, seconded by Worden, unanimously approved   

4. Reports                                                                                                                                                                                                                           

a. Director’s Report                                  Report

Motion to approve the purchase Pizza for the Town Highway dept. by Allard, seconded by Worden, unanimously approved

b. Finance Report                                   Official Action

Motion to approve unscheduled bills by Allard, seconded by Worden, unanimously approved

Motion to approve Quickbooks Online at $12.00 for the 1st 3 months then $22 after by Allard, seconded by Worden, unanimously approved

Motion to add Paula Moyer as signature for the library account Allard, seconded by Worden, unanimously approved

Motion to add Paula Moyer, Kevin Allard and Chaz Worden as signature for the Genealogy account Allard, seconded by Casler, unanimously approved

5. Period for Public Expression                       (Time limit reserved 15 min.)

The Board of Trustees has set aside up to 15 minutes as an opportunity for the public to address the Board regarding agenda and non-agenda items.  This shall be the only opportunity for public comment or questions.    

6. Correspondence & Communications      

Resignation from Marlene Hunter-Casler to send a thank you note

Received Thank You Card from the Cole Family                                             

7. Old Business

a.Outstanding Actionable Items               Discussion      

             Link to Action Plan

Moyer to meet with Worden to go over the action plan

b. Capital Project

c. Staff Contracts

Jess to update the Sexual Harassment policy, paid time off, unpaid time off

8. New Business

a. New Policies- Museum passes, Service Animals

Motion to approve Museum pass policy by Allard, seconded by Casler, unanimously approved

Motion to approve Service Animals policy by Allard, seconded by Casler, unanimously approved

b. Furthering Reach on Library hosted events

Casler to meet with Jessica on how to further the reach of the library

c. Update Existing Policies-Freedom to View, Director Health Reimbursement

Motion to approve Existing Policies-Freedom to View, Director Health Reimbursement policy by Allard, seconded by Worden, unanimously approved

d. By-Law review to be updated for February Meeting

9. Next Meeting Date                                      Discussion

Tuesday, February 25, 2020 at 6pm

10. Executive Session                                                                                   

11. Adjournment                                              Official Action

Motion to approve adjourn by Allard, seconded by Worden, unanimously approved